Position Descriptions

President (President-Elect/Immediate Past-President)

Term: The President serves in various capacities for three years:

  • Year 1 - President-elect: Member of Council, the Executive, Strategic Planning, and Performance and Compensation Steering Committees, and an ex-officio member of the Finance and Publications Committees.
  • Year 2 – President: Chair of Council and the Executive Committee, a member of the Strategic Planning, and Performance and Compensation Steering Committees, and an ex-officio member of the Finance, Publications, and Nominating Committees.
  • Year 3 - Immediate Past-President: Member of Council, the Executive, Strategic Planning, Performance and Compensation Steering, and Awards Committees. (Bylaw change)

Succession

If the President is unable to serve his/her full year’s term, the President-elect will assume the responsibilities. If the President-elect is unable to serve, by custom the Vice President of the same constituency as the President will serve as both President and Vice President for the remainder of the term. In order to maintain the balance of constituency input on the Executive Committee, the Council member holding the designated seat for the same constituency will be asked to serve on the Executive Committee for the remainder of the term. In addition, if the Past President is unable to serve his/her term as Past President, the Council member holding the designated seat for the same constituency will be asked to serve on the Executive Committee for the remainder of the term.

Primary Functions

To embrace the Society’s mission, vision, and Strategic Plan and provide leadership in their development and effective implementation; to represent the Endocrine Society; to preside over the Council; and to provide leadership and consensus building.

Major Responsibilities of the President

  • Carry out all responsibilities set forth in the Society Bylaws.
  • Serve as spokesperson, ambassador, and representative of The Endocrine Society.
  • Serve as Chair of Council, mobilizing the creative energies of the Council in addressing issues coming before it, and facilitating the full participation of all members in thoughtful and timely resolution of issues.
  • Serve as Chair of the Executive Committee.
  • Work closely with the Vice Presidents (Vice Presidents report to President) and take advantage of their talents and knowledge to enhance the leadership of the Society.
  • Serve on the Performance and Compensation Steering Committee.
  • Serve on the Nominating Committee (as ex-officio member.)
  • Designate committee chairs and appoint committee members for vacancies occurring in his/her year of Presidency.
  • Contribute to the Society’s achievement of its Strategic Plan by establishing goals and objectives for his/her presidency that are closely linked to the goals of the plan.
  • Play a lead role as consensus builder on internal and external issues facing constituents and the Society.
  • Work closely with the Executive Director to assure the effective operation of the governance-staff partnership.

Expected Time Commitment

The Presidency will require a substantial amount of time, including approximately 27-28 days of physical presence at meetings in each of the first two years. The President and the President-elect- are expected to attend the following meetings during their terms:

  • All meetings of Council, as well as any specially called meetings or conference calls as appropriate
  • At least two Executive Committee meetings, Executive Committee conference calls, and one Performance and Compensation meeting.
  • The Endocrine Society Annual Meeting
  • Finance Committee meetings and conference calls
  • Publication committee meetings and conference calls as appropriate
  • Portions of each committee meeting during the February and September committee meeting weekends and the June committee and orientation meetings during the Annual Meeting
  • The annual Sister Societies Forum
  • The Annual Meeting Steering Committee’s planning meeting in August (President only)

The Past President is expected to attend the following meetings during his/her term:

  • All meetings of Council, as well as any specially called meetings or conference calls as appropriate
  • At least two Executive Committee meetings, Executive Committee conference calls, and one Performance and Compensation meeting.
  • The Endocrine Society Annual Meeting
  • Attend the Awards Committee meeting (as an ex-officio member.)

 

Secretary-Treasurer

Term: Three Years, plus one year as Secretary-Treasurer-Elect

Primary Functions

To embrace the Society’s mission, vision, and Strategic Plan and provide leadership in their development and effective implementation; to serve as the chief volunteer responsible for ensuring the financial integrity of the organization and the legal documentation of its activities; and to contribute to consensus building on Council.

Major Responsibilities

  • Ensure the maintenance of all official records, archives, and historical material of the Society held in the National Office.
  • Oversee the development and monitoring of the annual budget, appropriate organizational financial controls, annual audit, and investment portfolio through/with the Finance and Audit Committee.
  • Advise and report to the Council and the membership, as appropriate, on all financial matters, including the annual report of the auditors and the management letter, through/with the Finance committee.
  • Oversee the preparation and distribution of all Council and Annual Business Meeting notices and minutes as well as ballots and other official documents sent to members.
  • Oversee the development and maintenance of Council policies and procedures.
  • Serve as a voting member of the Executive Committee, chair of the Performance and Compensation Committee; ex officio Chair (without vote) of the Finance and Audit; ex officio member (without vote) of the Publications Core Committee; and Chair of the Investment Subcommittee.

Expected Time Commitment

The Secretary-Treasurer will be expected to attend all Council meetings, all meetings of the Executive Committee, Finance and Audit Committee, Publications Core Committee, and Strategic Planning Committee, and the Endocrine Society Annual Meeting. It is estimated that the position requires approximately 22 days per year. There may be one or more years during the term that the time increases significantly due to strategic planning efforts.

 

Vice President (Basic Scientist), Vice President (Clinical Scientist), Vice President (Physician-in-Practice)

Term: Three Years*

Primary Functions

To support the Society’s mission, vision, and Strategic Plan; to contribute to consensus building on Council while providing the perspective of constituency members; and to report to the President and keep the President and Council apprised of current issues of importance to their constituencies, thus ensuring the Endocrine Society’s ability to promote excellence in research and practice.

Major Responsibilities

  • Serve as a full voting member of Council and Executive Committee. As a Council member, a Vice President shares all Council responsibilities, including:
    • Development and approval of mission and strategic plan
    • Approval of business plan and budget
    • Approval of bylaw changes for membership vote
    • Development and approval of policy
  • When asked by the President, facilitate communication with one or more committees, both to provide input and to keep the Council and Executive Committee appraised of progress on issues of interest.
  • Bring to Council’s attention current and emerging topics of interest to the field and engage Council in recommending Society action, including ad hoc task forces or new programs.
  • Support the Society’s efforts at cross-constituency consensus building, bringing the perspective of their own constituency to bear; bring any issues of importance, general or particular to their own constituency, to the attention of the Executive Committee and Council.
  • Annually assess the Society’s Strategic Plan from the perspective of the needs of their constituency and report annually to the President regarding these Strategic Plan responsibilities.
  • To identify promising Society leaders from their own constituency to recommend 1.) to the President-Elect in the context of his/her annual committee appointments; and 2.) to the Nominating Committee in the context of developing the slate for the following year’s Society elections.
  • Ensure that systems are in place to provide for mentorship and education of new people in the field in general, and their constituency in particular, about the opportunities available to them through The Endocrine Society.
  • In consultation with the President and Executive Director, take on the role of ambassador and representative of the Endocrine Society.

Expected Time Commitment

Vice Presidents will be expected to attend all Council and Executive Committee meetings and the Endocrine Society Annual Meeting, and may be asked to serve on Council Task Forces and as liaisons to committees from Council. In addition, Vice Presidents may be asked to represent the Society, both internally and externally. Attendance at these meetings will require approximately 15 to 18 days per year.

 

Council Member

Term: Three Years

Primary Functions

To embrace the Society’s mission, vision, and Strategic Plan and provide leadership in their development and effective implementation; to govern the Endocrine Society as described in the Bylaws with foresight, leadership, and commitment to high ethical standards; to provide thoughtful oversight and stewardship of the Society; and to represent the position of Council to assigned committees and other groups.

Major Responsibilities

  • Participate in the development, implementation, monitoring, and support of the Society’s Strategic Plan, business plan, and budget.
  • Provide fiduciary and legal oversight to the Society, including approving the Society’s annual budget and enforcing and maintaining its bylaws, policies, and procedures.
  • Provide organizational oversight to all Society programs and committees, establish priorities, and periodically evaluate same.
  • Appoint experienced, highly qualified, and diverse members to the Nominating Committee, based on a systematic outreach process to identify prospective members.
  • Articulate the knowledge and talents needed on Council so that the Nominating Committee is able to best fulfill its responsibility for selecting candidates for Society leadership positions.
  • When asked by the President, serve as liaison or ex-officio member of one or more committees and serve as member or chair of special task forces. Ensure that the committee(s) are informed of Council priorities, and maintain communications between the committee(s) and Council.
  • Develop and approve policies and procedures compatible with good business practice and the mission of the Society.
  • Attend all meetings of Council and task forces to which the member is appointed and actively participate in the decision making process. Be well-informed about issues before the Society and Council and support Council decisions.
  • Participate in providing orientation for new Council members regarding the Strategic Plan and Council’s roles and responsibilities.
  • Hire, support, and evaluate the performance of the Executive Director.
  • Evaluate Council performance and monitor follow-up on actions taken at Council meetings.

Expected Time Commitment

Council members will be expected to attend all Council meetings and the Endocrine Society Annual Meeting, and may be asked to serve on Council Task Forces and as liaisons to committees from Council Attendance at these meetings will require approximately 12 days per year. Council members are also required to review all relevant materials in preparation for meetings and discussions.

 

Council Liaison to Committees

Term: Coincides with term on Council

Primary Functions

The primary function of the Council liaison to committees, in support of the Society’s Strategic Plan, is to serve as a conduit of two-way information between Council and Society committees, supplementing the official communication exchange that occurs through Council agenda items and presentations by committee chairs at meetings.

Major Responsibilities

  • To assist Council in overseeing the effectiveness of the committee in fulfilling the mission and goals of the Society
  • To be well informed about the activities and perspectives of the assigned committee as well as about Council’s expectations of that committee, particularly as they relate to Strategic Plan implementation.
  • To attend in person, if possible, all scheduled meetings and participate in all conference calls of the assigned committee; if in-person attendance is not possible, to become informed about the agenda of the meeting in advance by speaking to the chair and staff liaison and participate by conference call in the meeting itself if possible.
  • To speak with the chair and staff liaison of the assigned committee prior to every Council meeting where the committee is reporting in order to be fully informed about the matters to be discussed that pertain to the committee.
  • To communicate interest, support, and active involvement in the affairs of the committee both to Council and to the committee (analogous to an “ambassador” from Council to the committee.)
  • To maintain particular oversight of the activities of the assigned committee as they pertain to implementation and accomplishment of the Strategic Plan
  • To assist the committee chair in providing information to Council (and vice versa) regarding Strategic Plan implementation and to facilitate communication that will resolve any misunderstandings, obstacles, or difficulties that might occur in this regard.
  • To support the objectives of the committee within Council, while not supplanting the primary role of the committee chair in speaking on behalf of the committee before Council.
  • To assist the committee in understanding and accepting Council decisions that effect that committee.

Expected Time Commitment

Council liaisons are expected to participate (either in person or by conference call) in all meetings of the assigned committee (typically 3: March, June, and September) as well as all scheduled conference call meetings between in person meetings.

Council liaisons are expected to take the time to become fully informed about the committee meetings’ agendas as well as any items relevant to the assigned committee that are on the Council agenda.

Time commitment as Council liaison will typically take approximately four days per year above and beyond time spent as a Council member (if in person attendance at meetings is involved).