INFORMATION FOR POSTER PRESENTERS

GENERAL INFORMATION

Posters Displayed Daily in the ENDOExpo (located in McCormick Place West, Level 3, Hall F)
Saturday, March 17 – Monday, March 19

Poster Mounting: 7:00–9:00 AM on day of presentation
Presentations: 1:00–3:00 PM
Judging: 1:30–3:00 PM
Poster Removal: by 3:30 PM on day of presentation

Posters on Display:

Saturday, 9:30 AM – 3:15 PM
Sunday, 10:30 AM – 3:15 PM
Monday, 10:30 AM – 3:15 PM

Abstracts scheduled for poster presentation are:

  • Numbered by day and location on the ENDOExpo floor (example: SAT-039 = Saturday, poster board 39)
  • Grouped on the ENDOExpo floor by topic
  • Listed in the ENDO 2018 Meeting App

Poster Information Desk

Outside the ENDOExpo (McCormick Place West, Level 3 Central Concourse)
All poster presenters and Presidential Poster Judges can have their questions answered here.

Saturday – Monday: 7:00 AM – 4:00 PM

Abstract Embargo Policy

ENDO 2018 abstracts are freely accessible online, at the ENDO 2018 Communications Center, and on the ENDO App. Abstracts will also be published online as a supplement to the April 2018 issue of Endocrine Reviews.

Unless otherwise noted, all abstracts presented at ENDO 2018 are embargoed until the date and time of the presentation. Please see the Endocrine Society's News Embargo Policy. The Society reserves the right to lift the embargo on specific abstracts that are selected for promotion prior to or during ENDO 2018.

POSTER BOARD GUIDELINES

Poster Mounting

  • Only mount your poster on your presentation day. Check your confirmation letter for your scheduled presentation day.
  • If you miss your presentation day, you may visit the Poster Information Desk to determine whether a blank board is available on another day.
  • Mount your poster between 7:00–9:00 AM on your presentation day for maximum attendee viewing time.
    • Follow ENDOExpo hall entrance and exit instructions from Security personnel.
    • Poster presenters must leave the hall immediately after mounting their posters.
    • The ENDOExpo hall will close to poster presenters after 9:00 AM for exhibitor set up.
    • If you do not mount your poster before 9:00 AM, you will be asked to wait until the ENDOExpo hall officially opens for the day to mount your poster.
  • Pushpins will be provided. Do not use alternative adhesives.
  • Posters mounted before 7:00 AM or after 3:30 PM on their scheduled presentation day will be DISCARDED.
  • You are responsible for your poster carriers, tubes, or mailers. The Society is not responsible for any lost or stolen items on the ENDOExpo floor.

Poster Presentation

  • The primary presenter or a co-author must attend ENDO 2018 to validate their published abstract.
  • Poster presentation is scheduled from 1:00-3:00 PM. The primary presenter or a co-author should be at the poster during this time so that attendees can ask questions and meet the author.

Poster Removal

  • Remove your poster by 3:30 PM. All posters and materials not removed by 3:30 PM each day will be discarded.

Poster Size

  • The poster board display area is 3'9" high by 7'9" wide (1.14 m high by 2.36 m wide).
  • You may prepare a poster that is smaller, but DO NOT EXCEED THIS SIZE.
Poster Size Example

Poster Printing

ENDO 2018 has partnered with FedEx to give you the option of printing your poster for pickup when you arrive at McCormick Place West. Submit your order by March 14 to get 30% off. ENDO 2018 Poster Order Form

  • The material your poster is printed on must be able to be mounted with pushpins.
  • Do not mount posters on heavy board or poster board material.
  • Print on matte material if possible (glossy results in glare).
  • Providing printed copies of your abstract (posted next to to your poster or placed on the floor underneath your poster board) is helpful for attendees viewing your poster when you are not standing next to it.

 

Poster Header

Include the following information at the top of your poster (use lettering at least 1" (2.5 cm) high):

  • Poster number (as noted in your confirmation email)
  • Presentation title (use the title as it was submitted in your application)
  • Author information
  • Author conflict of interest disclosure

 

Poster Text

  • Use large print (at least 1/2" (1.8 cm) high).
  • Keep text and figure legends concise, but do not omit them.
  • Including short, legible Introduction and Summary of Conclusions sections on your poster is helpful for attendees.

 

Poster Illustrations

  • All illustrations must be made beforehand.
  • Illustrations must be able to be read from a distance of 3–5 feet (1–2 meters).
  • Keep illustrative material simple (simple use of color can add emphasis effectively).
  • Charts, drawings, and illustrations should be more heavily drawn than those prepared for slides.

For poster presentation questions, please contact Liz Larabell at abstracts@endocrine.org.