Technology Tips

Avoid common errors when building your PowerPoint presentations

Software Available: We currently support all versions of PowerPoint through Office 2016. If your PowerPoint is from a version of PowerPoint prior to Office 2016, please use the convert feature located under “File, Info” when you have your PowerPoint open.

Fonts: We only supply fonts that are included with Office 2016. If you need a specialized font, it should be embedded into your PowerPoint presentation. For instructions on this process, please click on the following link:

DVDs: If you plan to play a DVD as part of your presentation, please notify a technician in the Speaker Ready Room so arrangements can be made for assistance in your meeting room.

Movies: Please take steps to compress your videos. Uncompressed videos will take longer to upload and will not be better quality than a modern MPEG-4 codec. We can only accept movies created as MPGs, WMVs, or with the following AVI codecs: MPEG-4 (Divx, Xvid, or WMVs), Indeo, Cinepack, Techsmith.

Flash content (SWF) is not supported.

Apple Quicktime formats such as MOV, QT, MP4, or DV files are NOT supported in Windows PowerPoint. Options to convert these movies to a Windows compatible AVI are discussed below.

Note: It is important your movies do not completely fill the screen. In the meeting room, you will only have a mouse to advance your slides. You can only advance your PowerPoint with a mouse by clicking on the slide, not the movie itself.


Keynote Software Users: Please export your presentation as a PowerPoint.

Pictures: If you use a version of PowerPoint prior to 2008, please be sure any embedded pictures are not TIFF format. These images will not show up in Windows PowerPoint. With PowerPoint 2008 for the Mac, this is no longer an issue and any inserted image will be compatible.

Movies: Quicktime Pro 7 can natively export MOV, DV, QT, or MP4 files as Cinepack codec AVI files. While the resulting file is Windows compatible, there are add on products to Quicktime that will give better results.

Divx offers a plug-in for Quicktime 7 Pro that will convert all Quicktime movie formats to Windows compatible divx AVI files. It is available at the following website: It's a fully functional trial for 30 days and only $19.99 after that.

Another option is Flip4Mac Studio. This $49 plug-in for Quicktime 7 Pro converts Quicktime movie formats to Windows compatible WMV files.

If you cannot convert the files or have a considerable number of files, please check with a technician in the Speaker Ready Room who can make arrangements to convert the videos, or at the Association's discretion, confirm you will be allowed to present off your own laptop.