Justification Toolkit

January 16, 2024

Justifying your participation in ENDO 2024! This resource provides essential facts and tips to help you obtain your supervisor’s approval and get the most out of your meeting experience. This toolkit will step you through calculating the cost of participation in the meeting, asking your supervisor for support, and customize the toolkit to fit your organization’s needs and expectations. 

Inside the Justification Toolkit: 

  • Benefits Overview 
  • Attendance Budget Calculator 
  • Letter to Your Supervisor 
  • Follow Up: Document Your Meeting Participation

Benefits Overview

Focus on what supports your organization as return for the investment.  

Education: Learn the latest findings and best practices to integrate into your own work 

Networking: Make professional connections from the lab to C-suite 

Insights: Gain valuable professional knowledge on the latest hot button issues facing your profession 

Innovation: Updates to the latest technology affecting your industry 

Attendance Budget Calculator 

Meeting expenses add up. The Attendance Budget Calculator provides a quick estimated figure to present to your organization’s leadership for approval. Account for things like:

  • Pre-Meeting Events 
  • Registration
  • Flight
  • Lodging
  • Transportation
  • Mileage Reimbursement
  • Parking Reimbursement
  • Food Per Diem

Letter to Your Supervisor

Sell your meeting proposal with a letter like this. Insert your information in the brackets to personalize your letter.

Follow-Up: Document the Value of Your Annual Meeting Participation 

Be sure to follow-up with your supervisor by reporting on your meeting experience. The following checklist presents suggestions for follow-up with your supervisor after the meeting. 

  • Review and identify the educational and other programs that are applicable and most valuable for your organization. 
  • Attend those specific sessions first before attending others. 
  • Write a short description of sessions attended that are not identified as “most valuable” and identify any application for the business. 
  • Document any client interactions, both formal and informal. 
  • Document any competitive intelligence. 
  • Write a summary following the meeting and submit it to your supervisor. 
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