We are excited to invite thousands of endocrine professionals to Chicago, IL, June 13-16, for ENDO 2026. ENDO is the seminal meeting in hormone health and science, welcoming leading experts, researchers, and the most respected clinicians in the field as we share the latest developments in endocrine research and patient care.
The Endocrine Society welcomes groups to host activities in conjunction with (ICW) ENDO 2026 as it offers the premier opportunity to engage the endocrine community.
An ICW meeting and/or an event (as defined by the Society) can be organized and held either prior to or during the official ENDO 2026 dates. The Society does not permit ICW events that include educational activities to take place during ENDO 2026. All meetings and events must be requested and approved by the Society.
Permissible ICW meetings/events include the following activities:
- Internal Sales/Business Meetings
- Staff Meetings
- Investigators Meetings/Industry Updates
- Advisory Board Meetings
- Patient Group Meetings
- Roundtable Discussions
- Social Events
- Other Activities (as approved by the Society)
ICW Meeting Request Requirements:
- All organizations (commercial and non-profit) that wish to hold functions in an official ENDO 2026 contracted hotel during ENDO must complete an ICW Meeting Request & Event form. The Society requires all meetings/events held in conjunction with ENDO 2026 to be approved through the Society’s Meetings Department.
- Space for meetings/events will be considered to requestors who are active participants at ENDO 2026, such as exhibitors, corporate liaison board members, corporate sponsors, non-for-profit organizations/institutions.
- Organizations with products or services relevant to ENDO 2026 attendees are required to exhibit in order to obtain meeting space. Companies are prohibited from using meeting rooms or any other venues to promote or display their products or services.
- Educational/scientific events are prohibited from being conducted unless held as a Science & Innovation Theater, Industry Connect and/or a Satellite Symposia.
- There is a $550 non-refundable administrative fee, per room, per day.
- A separate form is required for each meeting room each day. A separate application fee will be charged per room, per day. Payment is required at the time of form submission. This is an application fee to the Society, not a deposit towards hotel costs. You do not have to submit a request form if the event is to be held at a non-ENDO hotel or other venue.
- ICW meetings & events may be held at an official contracted hotel or another venue.
- ICW events must be held outside of the official ENDO 2026 programming hours unless they are for internal staff only.
The approved hours for scheduling ICW meetings are as follows:
- Thursday, June 11 | All day
- Friday, June 12 | All day
- Saturday, June 13 | 6:00 AM - 8:00 AM | 6:00 PM - 11:00 PM
- Sunday, June 14 | 6:00 AM - 8:00 AM | 6:00 PM - 11:00 PM
- Monday, June 15 | 6:00 AM - 8:00 AM | 6:00 PM - 11:00 PM
- Tuesday, June 16 | 6:00 AM - 8:00 AM | 12:45 PM - 11:00 PM
- Once a meeting request is approved, the requestor can begin working directly with the hotel and/or venue on the logistics details of the event. The Society will provide hotel contacts for you to discuss further logistic arrangements. The official hotels will require written approval from the Society prior to discussing your event. Endocrine Society contracted hotels in Chicago, IL, will not reserve meeting rooms or function space for anyone during the official ENDO 2026 dates without prior written Society approval.
- Meeting requests and approvals are valid only for ENDO 2026.
- Once your request for an ancillary meeting is approved, changes to meeting time and date may require that a revised meeting request form be submitted and approved again.
- The Endocrine Society reserves the right to accept, reject or condition acceptance, based on ENDO’s sole discretion, for any reason.
ICW Meeting Rules & Regulations:
- All expenses associated with meetings/events, such as signage, room set-up/clean- up, food and beverage, audio-visual, electrical, telephone, internet connections, meeting room rental, shipping, etc. are the sole responsibility of the organizer.
- It is recommended that all audiovisual equipment and services are arranged through ENDO’s official AV provider, Freeman AV.
- Activity information may not be distributed within the convention center and/or designated hotels. Only Exhibitors are allowed to distribute activity information materials within exhibit booth space.
- Only approved events may have signs in designated hotels. Signs must be placed outside of meeting rooms only.
- Use of the Endocrine Society logo and ENDO 2026 name and logo are strictly prohibited on marketing pieces, invitations, and advertisements.
- Start times are inclusive of transportation to and from your event and cannot conflict with programming hours. No exceptions to this schedule may be made. If transportation is required to/from your event, it cannot interfere with ENDO programming times.
- By submitting an ICW Meeting Request & Event form you agree to abide by these policies.
Disclaimer on All Activity Materials
Meetings and events, as defined above, are not sponsored by the Endocrine Society and may not be promoted as a Society event. The following statement must be included on all advertisements, marketing pieces, signage, meeting materials, invitations, derivative products, etc.:
“This is not an official activity of the ENDO 2026 meeting and is not sponsored or endorsed by the Endocrine Society.”
ICW Meeting Request Fees & Helpful Information
- There is a $550 non-refundable administrative fee for each meeting request, per meeting room, per day.
- Please allow for a minimum of five (5) business days to review your event. Once full payment is received and processed, and the request is reviewed to ensure compliance with guidelines, you will receive the approval notice via email.
- Since the fee is non-refundable, it is recommended to contact your preferred hotel or venue to check availability before submitting the request.
- If you have any questions regarding your ICW meeting request, please contact [email protected].
Submit your request here:
