Position: Secretary-Treasurer (and Secretary-Treasurer Elect)
Term: Four Years (One Year as Secretary-Treasurer Elect and three years as Secretary-Treasurer)
Eligibility Criteria for Secretary-Treasurer:
- Active member in good standing consecutively for the past five years and recognized as a leader in the field of endocrinology.
- Recent experience serving as a member of the Board or as a member of the Finance and Audit Committee.
- Candidates must possess the following board-approved competencies that will support their responsibilities: organizational knowledge and stewardship; strategic thinking and leadership; communication; and collaboration.
Major Responsibilities of the Secretary-Treasurer: To embrace the Society’s mission, vision, and Strategic Plan and provide leadership in their effective implementation and ongoing assessment; to serve as the chief member leader responsible for ensuring the financial integrity of the organization and the legal documentation of its activities; and to contribute to consensus building on the Board of Directors.
- In Year 1, as Secretary-Treasurer Elect, serve as an ex-officio member (without vote) of the Executive Committee and the Board of Directors, the Finance and Audit Committee and the Investment Subcommittee; the Performance and Compensation Committee; and the Publications Core Committee.
- In Years 2, 3, and 4, as Secretary-Treasurer, serve as a voting member of the Executive Committee and the Board, chair of the Finance and Audit Committee and the Investment Subcommittee; chair of the Performance and Compensation Committee; and ex-officio member (without vote) of the Publications Core Committee.
- Oversee the development and monitoring of the annual budget, appropriate organizational financial controls, annual audit, and investment portfolio through/with the Finance and Audit Committee.
- Advise and report to the Board of Directors and the membership, as appropriate, on all financial matters, including the annual report of the auditors and the management letter, through/with the Finance and Audit Committee.
- Oversee the preparation and distribution of all ballots and other official documents sent to members.
- Oversee the development and maintenance of Board policies and procedures.
Expected Time Commitment: It is estimated that the position requires approximately 22 days per year. The Secretary-Treasurer is expected to participate in the following meetings/conference calls during his/her term:
- All in-person meetings of the Board of Directors (3), as well as any specially called meetings or conference calls as appropriate.
- Bi-weekly conference calls with the Finance department staff.
- Executive Committee meetings (as needed), conference calls, and one in-person Performance and Compensation Committee meeting.
- All Finance and Audit Committee meetings, as well as its monthly calls.
- Publications Core Committee meetings and calls as appropriate.
Additional requirements applicable to Non-Presidential Officers:
If non-presidential officers are invited to speak or be interviewed as representatives of the Society then these additional restrictions should be also applicable to ensure a clear separation between their roles as Society officers and their scientific/medical expertise.
- Invited medical/scientific presentations, public speaking engagements, and press interviews:
During the three years as an officer, he/she should provide complete disclosure at the beginning of each presentation to separate his/her role as Society officer from his/her scientific/medical expertise. For example, the disclosure could include a statement as follows:
The following presentation represents my research/medical opinion and does not represent the views of the Endocrine Society in my role as Secretary Treasurer. If applicable the disclosure statement should include his/her current grant funding, membership on Advisory Boards, and relationships with Pharma. The content of the presidential officer’s talk also should reflect the officer’s own work and expertise; however, presentations made in both US and international venues should abide by ACCME rules, and industry prepared slides should not be included in the presentations. Finally, in response to questions from the audience he/she also should clearly separate their role as Society Officer from their scientific/medical expertise.
