The Endocrine Society's annual meeting is an ideal venue for raising awareness of emerging science and advances in clinical practice. The Society is pleased to offer a number of resources to help you generate media attention for your abstract or booth. Here are the answers to some common questions you may have about promoting your work at ENDO:
Q. When does the embargo lift on my abstract?
A. Unless otherwise noted, all abstracts presented at ENDO must not be released to the press or the public until the date and time of presentation. For oral presentations, the abstracts are embargoed until the session begins. Abstracts presented at a news conference are embargoed until the date and time of the news conference. The Endocrine Society reserves the right to lift the embargo on specific abstracts that are selected for promotion prior to or during ENDO.
In rare cases, the Society may change the embargo time to drive media interest in a press conference or other event. You will be contacted by the Society staff, if this is the case. This typically affects less than 10 of the thousands of abstract authors who present at the Society’s annual meeting each year.
If you represent a company and would like to request an adjustment in the embargo time to accommodate the financial markets, please e-mail [email protected] by May 10, 2024.
Q. What kind of media promotion can I engage in when my abstract is accepted?
A. ENDO abstract authors’ institutions are permitted to issue preview press releases after abstracts are accepted. The release may include basic information such as the abstract title, authors, and date of presentation. Details about the research findings remain under strict embargo until the time of the presentation.
Society staff members are available to review your preview press releases for embargo compliance. Please send any drafts to [email protected].
Q. How can I share press materials with journalists who attend the meeting?
A. More than 50 journalists register to cover ENDO each year, both on site and remotely. Although it is against the Society’s policy to share the list of registered journalists for any meeting or event, we offer other opportunities to help you reach media on-site. The Society operates an on-site newsroom, and presenter and exhibitor press releases, fact sheets, and press kits may be delivered to Society staff for distribution to registered reporters.
Electronic versions of these materials should be sent to Society staff at [email protected] for review by May 10, 2024. Materials must be reviewed by staff prior to distribution.
Institutions are responsible for printing and delivering their own materials to the newsroom. We appreciate you keeping your drop-offs brief. The newsroom is a working office, and it is important to maintain a quiet atmosphere for journalists.
Q. I would like to hold an on-site press conference. What services does the Society offer?
A. The Society’s on-site news conference facility may be rented for press events. For additional information, please e-mail the staff at [email protected].