Poster Presenter Instructions

April 21, 2023

General Information

  • Poster presentations will take place on Thursday, June 15 – Saturday, June 17, in the ENDOExpo hall.
  • Abstracts scheduled for poster presentation are:
  • Numbered by the scheduled presentation day and location on the ENDOExpo floor (for example, SAT-039 = Saturday presentation, poster board 39)
  • Grouped on the ENDOExpo floor by topic
  • Listed in the ENDO 2023 Meeting App and online ENDO 2023 Meeting Planner
  • Published as an online supplement in the Journal of the Endocrine Society (JES) and indexed for DOI
  • ENDO 2023 has partnered with American Journal Experts to offer a full range of language editing, academic translation, and figure services. Endocrine Society members receive 10% off this service.

Poster Mounting

  • Boards are used by different presenters each day. Only mount your poster on your scheduled presentation day. 
  • Posters mounted before 7:00 AM or after 3:30 PM on their scheduled day will be discarded.
  • Mount your poster in the ENDOExpo hall between 7:00–9:00 AM for maximum attendee viewing time.
  • Follow hall entrance and exit instructions from Security personnel.
  • Poster presenters must leave the hall immediately after mounting their posters.
  • The hall will close to poster presenters after 9:00 AM for exhibitor setup. If you do not mount your poster before 9:00 AM, you must wait until the hall officially opens for the day to mount your poster.
  • Pushpins will be provided. Do not use alternative adhesives.
  • You are responsible for your poster carriers, tubes, or mailers. The Society is not responsible for any lost or stolen items on the ENDOExpo floor.

Poster Presentation 

  • The primary author or a co-author must register for and attend ENDO 2023 to present and validate the published abstract.
  • Poster presentation is scheduled for one day. The presenting author should be at the poster during their designated time so that attendees can ask questions and meet the author.
  • If you have posters in more than one topic area scheduled on the same day and you or a co-author cannot be at all of them, we recommend posting a note on your additional board(s) indicating where they can find you.

Poster Removal 

  • Remove your poster by 3:30 PM. All posters and materials not removed by 3:30 PM each day will be discarded.

Poster Size 

  • The poster board display area is 3'9" high by 7'9" wide (1.14 m high by 2.36 m wide).
  • You may prepare a poster that is smaller, but DO NOT EXCEED THIS SIZE.

Poster Printing

  • Do not print posters on thick or heavy materials such as poster board or vinyl. The material your poster is printed on must be able to be mounted for several hours with pushpins. High-quality paper or fabric posters will stay in place with pushpins. 
  • Print on matte material if possible (glossy results in glare).
  • Providing printed copies of your abstract (posted next to your poster or placed on the floor underneath your poster board) is helpful for attendees viewing your poster when you are not standing next to it.
  • There is a FedEx onsite for printing your poster and picking it up when you arrive at McCormick Place. Please give FedEx a 24–48-hour lead time to print the poster.
  • Wednesday, June 14, 8:30 AM – 5:00 PM
  • Thursday, June 15, 8:30 AM – 5:00 PM
  • Friday, June 16, 8:30 AM – 5:00 PM
  • Saturday, June 17, 8:30 AM – 5:00 PM
  • Sunday, June 18, 8:30 AM – 5:00 PM
  • Genigraphics is an online printing provider that offers ENDO 2023 presenters a 10% printing discount.  Go to Genigraphics to place your order and enter ENDO10% in the Special Instructions.  After Genigraphics receives the order, they will discount it by 10% of the total amount and provide an updated confirmation.   
  • There is no option for an electronic poster upload this year. 

Poster Header 

Include the following information at the top of your poster (use lettering at least 1" (2.5 cm) high):

  • Poster number (as noted in your confirmation email)
  • Presentation title (use the title as it appears in the ENDO 2023 Meeting Planner)
  • Author information
  • Author conflict of interest disclosures
 Poster Text
  • Use large print (at least 1/2" (1.8 cm) high).
  • Keep text and figure legends concise, but do not omit them. 
  • Including short, legible Introduction and Summary of Conclusions sections on your poster is helpful for attendees.

Poster Illustrations

  • All illustrations must be made beforehand.
  • Illustrations must be able to be read from a distance of 3–5 feet (1–2 meters). 
  • Keep illustrative material simple (simple use of color can add emphasis effectively).
  • Charts, drawings, and illustrations should be more heavily drawn than those prepared for slides.

For poster presentation questions, please contact the Event Education Design Team at [email protected]





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