Poster Presenter Instructions

April 21, 2023

General Information

  • Poster presentations will take place on Thursday, June 15 – Saturday, June 17, in the ENDOExpo hall.
  • Abstracts scheduled for poster presentation are:
  • Numbered by the scheduled presentation day and location on the ENDOExpo floor (for example, SAT-039 = Saturday presentation, poster board 39)
  • Grouped on the ENDOExpo floor by topic
  • Listed in the ENDO 2023 Meeting App and online ENDO 2023 Meeting Planner
  • Published as an online supplement in the Journal of the Endocrine Society (JES) and indexed for DOI
  • ENDO 2023 has partnered with American Journal Experts to offer a full range of language editing, academic translation, and figure services. Endocrine Society members receive 10% off this service.

Poster Mounting

  • Boards are used by different presenters each day. Only mount your poster on your scheduled presentation day. 
  • Posters mounted before 7:00 AM or after 5:00 PM on their scheduled day will be discarded.
  • Mount your poster in the ENDOExpo hall between 7:00–8:30 AM for maximum attendee viewing time.
  • Follow hall entrance and exit instructions from Security personnel.
  • Poster presenters must leave the hall immediately after mounting their posters.
  • If you do not mount your poster before 9:00 AM, you must wait until the hall officially opens for the day to mount your poster.
  • Pushpins will be provided. Do not use alternative adhesives.
  • You are responsible for your poster carriers, tubes, or mailers. The Society is not responsible for any lost or stolen items on the ENDOExpo floor.

Poster Presentation 

  • The primary author or a co-author must register for and attend ENDO 2023 to present and validate the published abstract.
  • Posters will be available for casual viewing during ENDOExpo hours on the poster’s scheduled presentation day. One hour has been designated for unopposed poster viewing when no other educational sessions are happening. This is the one-hour time that has been provided to you and has been indicated in the meeting mobile app and in the ENDO Program Planner.
  • Additionally, you are encouraged to be present by your poster for an additional hour. App alerts will be sent during this additional time encouraging attendees to visit the poster floor.  Remember to add the additional poster floor viewing hour to your schedule.
  • If you have posters in more than one topic area scheduled on the same day and you or a co-author cannot be at all of them, we recommend posting a note on your additional board(s) indicating where they can find you.

Poster Floor Hours

Thursday, June 15
Poster Floor Open: 9:30am – 4:30pm
Unopposed poster floor hour: 12:30 – 1:30pm
Additional poster floor hour: 3 – 4pm 

Friday, June 16
Poster floor open: 9am – 4pm
Unopposed poster floor hour: noon – 1pm
Additional poster floor hour: 2:30 – 3:30pm 

Saturday, June 17
Poster floor open: 8am – 2pm
Unopposed poster floor hour: 1 – 2pm
Additional poster floor hour: 9:45 – 10:45am 

Poster Removal 
  • Remove your poster by 3:30 PM. All posters and materials not removed by 3:30 PM each day will be discarded.

Poster Size 

  • The poster board display area is 3'9" high by 7'9" wide (1.14 m high by 2.36 m wide).
  • You may prepare a poster that is smaller, but DO NOT EXCEED THIS SIZE.

Poster Printing

  • Do not print posters on thick or heavy materials such as poster board or vinyl. The material your poster is printed on must be able to be mounted for several hours with pushpins. High-quality paper or fabric posters will stay in place with pushpins. 
  • Print on matte material if possible (glossy results in glare).
  • Providing printed copies of your abstract (posted next to your poster or placed on the floor underneath your poster board) is helpful for attendees viewing your poster when you are not standing next to it.
  • There is a FedEx onsite for printing your poster and picking it up when you arrive at McCormick Place. Please give FedEx a 24–48-hour lead time to print the poster.
  • Wednesday, June 14, 8:30 AM – 5:00 PM
  • Thursday, June 15, 8:30 AM – 5:00 PM
  • Friday, June 16, 8:30 AM – 5:00 PM
  • Saturday, June 17, 8:30 AM – 5:00 PM
  • Sunday, June 18, 8:30 AM – 5:00 PM
  • Genigraphics is an online printing provider that offers ENDO 2023 presenters a 10% printing discount.  Go to Genigraphics to place your order and enter ENDO10% in the Special Instructions.  After Genigraphics receives the order, they will discount it by 10% of the total amount and provide an updated confirmation.   
  • There is no option for an electronic poster upload this year. 

Poster Header 

Include the following information at the top of your poster (use lettering at least 1" (2.5 cm) high):

  • Poster number (as noted in your confirmation email)
  • Presentation title (use the title as it appears in the ENDO 2023 Meeting Planner)
  • Author information
  • Author conflict of interest disclosures
 Poster Text
  • Use large print (at least 1/2" (1.8 cm) high).
  • Keep text and figure legends concise, but do not omit them. 
  • Including short, legible Introduction and Summary of Conclusions sections on your poster is helpful for attendees.

Poster Illustrations

  • All illustrations must be made beforehand.
  • Illustrations must be able to be read from a distance of 3–5 feet (1–2 meters). 
  • Keep illustrative material simple (simple use of color can add emphasis effectively).
  • Charts, drawings, and illustrations should be more heavily drawn than those prepared for slides.

For poster presentation questions, please contact the Event Education Design Team at [email protected]





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